Tax Strategy

This document sets out the Group’s approach to risk management and governance arrangements in relation to UK taxation. This document has been published to comply with Schedule 19 of Finance Act 2016.

It has been approved by the Board of Directors of RCAF V Mallard Holdings Limited (including Brookson Group) and is effective for its accounting period commencing 1st October 2020. This strategy will be re-approved and republished at least annually.

RCAF V Mallard Holdings Limited (including Brookson Group) is committed to:

  • Following all applicable laws and regulations relating to its tax activities.
  • Maintaining an open and honest relationship with the tax authorities based on collaboration and integrity.
  • Ensuring that the tax strategy adopted is consistent with the Group’s overall strategy.
  • Applying diligence and care in our management of tax risks and ensuring that our tax governance is appropriate.

Risk management

Tax risks are assessed on a case by case basis, allowing the Group to arrive at well-reasoned conclusions on how each individual risk should be managed. Where there is uncertainty in how the relevant tax law should be applied, external advice may be sought to support the Group’s decision- making process.

The Group Finance Director has responsibility for tax at Board level and tax is regularly discussed by the Internal audit committee. The Group’s tax policy, which is approved by the Board, drives the Group’s behaviour with regards to taxation and tax risk.

The day to day management of taxes is the responsibility of the wider finance team. This team includes professionals with recognised professional qualifications and we continue to invest in their training and development. We operate under defined processes and controls in order to manage tax risks on a day to day basis.

Tax planning

  • The Group has clearly defined lines of responsibility for its tax affairs, with decisions being taken in line with the Group’s tax authority thresholds, ensuring that they are taken at an appropriate level.
  • The Group’s tax planning is driven by the commercial needs of the business and anticipated future developments. Where alternative routes exist to achieve the same commercial results, the most tax efficient approach in compliance with all relevant laws will be followed.
  • The commercial needs of the business will in no circumstances override compliance with all applicable laws and regulation. The tax function is therefore involved in decision making and provides appropriate input into business proposals to ensure a clear understanding of the tax consequences of any decisions made.
  • In cases where the tax guidance is unclear or the Group does not feel it has the necessary expert knowledge to assess the tax consequences adequately, external advice may be sought to support the Group’s decision- making process.

Assessing level of risk

When reviewing the tax risks associated with a specific decision or action, the Group ensures that the following are considered:

  • The legal and fiduciary duties of directors and employees.
  • The requirements of any related internal policies or procedures.
  • The maintenance of the Group’s corporate reputation, having particular regard to the way we interact with the communities around us.
  • The tax benefits and impact on the Group’s reported result compared to the potential financial costs involved, including the risk of penalties and interest.
  • The wider consequences of potential disagreement with tax authorities, and any possible impact on relationships with them.

Approach towards dealings with HMRC

The Group is committed to the principles of openness and transparency in its approach to dealing with HMRC and in particular the Group commits to:

  • Adopting open and collaborative professional relationships at all times with HMRC.
  • Engage in full, open and early dialogue with HMRC to discuss tax planning, strategy, risks and significant transactions.
  • Make fair, accurate and timely disclosure in correspondence and returns, and respond to queries and information requests in a timely fashion.
  • Seek to resolve issues with HMRC in real time and before returns are filed if possible, and where disagreements arise work with HMRC to resolve issues by agreement where possible.
  • Be open and transparent about decision-making, governance and tax planning.
  • Reasonably believe that transactions are structured to give a tax result which is not inconsistent with the economic consequences (unless specific legislation anticipates that result), nor contrary to the intentions of Parliament.
  • Interpret the relevant laws in a reasonable way, and ensure transactions are structured consistently with a co-operative relationship.

 

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